Supervisor Incident Intake Checklist for OSHA Recordkeeping
Supervisors should capture the facts the OSHA criteria depend on: the task, the location, the equipment, the treatment, and any change in work status.
4 min readUpdated
Topic · 12 guides
OSHA 300, 300A & 301 Form Guides
OSHA recordkeeping runs on three forms. The OSHA 300 Log of Work-Related Injuries and Illnesses lists every recordable case at an establishment for the calendar year. The OSHA 301 Injury and Illness Incident Report holds the detail behind each case. The OSHA 300A Summary totals the log at year end, is certified by a company executive, and is posted where employees can see it.
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Under 29 CFR 1904.29, each recordable case must be entered on both the 300 and the 301 within seven calendar days of learning about it. You can use equivalent forms, such as an insurance or workers' compensation report, if they contain the same information, are as readable and understandable, and are completed using the same instructions as the OSHA form they replace. Records kept on a computer are acceptable as long as the system can produce the forms when they are needed.
The guides in this topic cover writing one- or two-line case descriptions that are clear without oversharing, numbering cases so the log, the 301 and the privacy list stay connected, supervisor intake, printable PDFs, and a side-by-side explanation of what each form does.
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Forms 300, 300A & 301
Every guide in this topic
12 guides
OSHA Injury and Illness Incident Report Example for Form 301
A complete Form 301 explains what the employee was doing, what happened, what the injury was, and what object or substance caused it.
4 min readUpdated
Printable OSHA 300, 300A & 301 Forms: Official PDF Downloads
Download official fillable OSHA 300, 300A, and 301 PDFs. Save the package first, then complete or print it with OSHA's instructions.
5 min readUpdated
Can a Workers Comp Form Replace OSHA 301? Equivalent Form Rules
Yes, a workers' comp first report of injury can replace the OSHA 301, as long as it carries the same information and follows the same instructions.
4 min readUpdated
OSHA 300 Log Description Examples: Clear Enough Without Overexposing Details
Write each 300 Log description as injury, body part, and cause, for example “Second-degree burn, right forearm, acetylene torch”…
4 min readUpdated
OSHA 300 Case Numbering: How to Keep the Log, 301, and Privacy List Connected
Give each recordable case a unique number when it first goes on the 300 Log, and use that same number on its 301 and on the privacy case list.
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OSHA Equivalent Forms for 300, 300A, and 301: What Counts
Any form can replace an OSHA form if it has the same information, is as readable and understandable, and is completed using the same instructions.
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OSHA Form 301 Seven-Day Rule: When the Incident Report Must Be Complete
You have 7 calendar days from receiving information that a recordable injury or illness occurred to enter it on the 300 Log and complete the 301.
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OSHA 300 Injury Description Examples That Are Clear Without Oversharing
A good OSHA 300 description names the injury, the body part, and the cause in one or two lines, such as “Laceration, left palm, box cutter”.
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How to Complete OSHA Form 301 Without Creating Rework
Complete a 301, or an equivalent form, for every case on the 300 Log within 7 calendar days, using the same case number and enough detail to support…
4 min readUpdated
OSHA 300 vs 300A vs 301: What Each Form Does in 2026
The OSHA 300 logs each recordable case, the 301 documents each case in detail, and the 300A totals the year for certification and posting.
4 min readUpdated
OSHA 300 Log Requirements for 2026: A Practical Recordkeeping Guide
Employers that keep OSHA records must enter each new, work-related case that meets a recording criterion on the 300 Log within 7 calendar days.
4 min readUpdated
Recordability22
Electronic submission18
Work-relatedness12
Covered employees9
DART & day counts9
Deadlines9
Severe injury reporting8
Employee access7
Retention & updates7
Scope & exemptions6
Audits & quality5
Incidence rates5
Multiple establishments5
Privacy cases5
Software5
300A certification4
AI & terminology3
Filing FAQs1
Penalties1
From guide to log
Keep the log, the 301s and the 300A in one place
300log turns each case into its OSHA 300 Log entry and 301 report, keeps privacy cases off the shared log, totals the 300A and files it with OSHA's ITA for you as soon as you authorize it.