Printable OSHA 300, 300A & 301 Forms: Official PDF Downloads
OSHA's official forms page provides free fillable PDFs for Forms 300, 300A, and 301, including English instructions.
Download official OSHA 300, 300A, and 301 forms
Get the free fillable forms from OSHA's official recordkeeping forms page, or open the English PDF package with instructions.
- Form 300: the log of work-related injuries and illnesses
- Form 300A: the annual summary
- Form 301: the incident report
Save the PDF to your computer and open it in Acrobat before entering data or printing; OSHA advises against using a browser PDF viewer for those tasks. The forms are not designed for standard Letter paper, so printing on 8.5 x 11 inches may require Shrink to Fit and printer-specific settings. Downloading or printing the forms does not submit data to the ITA.
Bottom line
OSHA's official forms page provides free fillable PDFs for Forms 300, 300A, and 301, including English instructions. Download the package to your computer before filling or printing it. These PDFs work well for one site with a few cases a year and a single owner. Once several people update cases, or a site must submit to the ITA, the risk shifts to version control, and a system that keeps one record per case starts to pay off.
PDF forms help small teams, but they create risk when several people update the same case.
What the rule requires
OSHA recordkeeping uses three forms (29 CFR 1904.29). The OSHA 300 Log lists every recordable case with a one- or two-line description. The OSHA 301 Incident Report, or an equivalent form such as an insurance first report of injury that carries the same information, holds the detail for each case. The OSHA 300A Summary totals the log at year end. Each recordable case must be on the 300 and the 301 within 7 calendar days of receiving information that it occurred. The 300A is the only form you post, from February 1 to April 30, and a company executive certifies it first (29 CFR 1904.32).
What to look for
Use printable forms for simple, controlled records, and software when reviews, updates, or ITA preparation need coordination. When the three forms live in separate files, the log, the incident reports, and the summary drift apart, and the certified numbers stop matching the case files. The fix is to treat the forms as one record with three views: a case number ties each 300 row to its 301, and the 300A is only ever totaled from the reviewed log.
Whatever you use should make these easy to keep and retrieve:
- The 300 Log with stable case numbers
- A 301 or equivalent for every case on the log
- The confidential privacy case list, if you have privacy cases
- The certified 300A and the worksheet behind its totals
How to evaluate your options
- Pick one format and name it the source of truth.
- Decide who can edit it.
- Reconcile the log, the 301s, and the 300A before certification.
- Keep the certified versions for five years.
In a small office, recordkeeping often lands on whoever handles the paperwork, so keep it simple: one folder or system, one owner, and a reminder in early January.
What to watch for
Keep these in mind when you compare approaches:
- Teams print old drafts and later certify numbers from a different data source.
- Privacy lists and late updates are harder to manage in static PDFs.
- Records kept in software count if the system can produce equivalent forms on demand: by the end of the next business day for an employee request and within 4 business hours for a government request.
Paper, spreadsheet, or software?
Spreadsheets fail quietly: a sort that renumbers rows, a tab copied for the new year, a formula that misses a new column. None of that shows on the printed form, which is why any system, including a spreadsheet, should be tested on real historical cases before it is trusted.
Example
A 30-person shop keeps the fillable 300 on a shared drive. Two supervisors each save a copy after updating different cases, and in January the certified 300A is totaled from the older one. With one owner and one file, or one system that holds each case once, that cannot happen.
Where 300log fits
300log builds the 300 row, the 301 detail, and the 300A totals from a single incident record, so the three forms cannot drift apart, and it exports each one as a PDF when you need to post, print, or hand over a copy.
For a quick answer without an account, use the free recordability checker.
Frequently asked questions
How fast does a case have to be on the 300 and 301?
Within 7 calendar days of receiving information that a recordable injury or illness occurred (29 CFR 1904.29(b)(3)).
Can a workers' compensation form replace the OSHA 301?
Yes, if it contains the same information as the 301, is as readable and understandable, and is completed using the same instructions. Attach a supplement for any 301 items the insurance form leaves out.
Can we keep OSHA forms on a computer?
Yes, as long as the system can produce equivalent forms when employees or government representatives need them (29 CFR 1904.29(b)(5)).
Do I post the OSHA 300 Log?
No. Only the 300A Summary is posted, from February 1 to April 30. The 300 Log and the 301 reports stay in your records and are provided on request to employees, former employees, their representatives, and government representatives.
Sources
Primary regulation and agency guidance this article relies on.
- [1]OSHA recordkeeping forms: official fillable 300, 300A, and 301 PDFsOccupational Safety and Health Administration · osha.gov(opens in a new tab)
- [2]29 CFR 1904.29: OSHA Forms 300, 300A, and 301Occupational Safety and Health Administration · osha.gov(opens in a new tab)
- [3]29 CFR 1904.32: Annual summary certification and postingOccupational Safety and Health Administration · osha.gov(opens in a new tab)
- [4]29 CFR 1904.33: Retention and updatingOccupational Safety and Health Administration · osha.gov(opens in a new tab)
Written and reviewed by the 300log Editorial Team. Guidance, not legal advice: confirm edge cases with OSHA or counsel.