Topic · 5 guides
OSHA records are kept by establishment, not by company. An establishment is a single physical location where business is conducted or where services or industrial operations are performed. Under 29 CFR 1904.30, you keep a separate OSHA 300 Log for each establishment expected to operate for a year or longer. Short-term establishments, those expected to exist for less than a year, still need records, but you may keep one log covering all of them, or one per division or geographic region.
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Records can live at headquarters or another central location if two conditions hold: information about each case reaches the central location within seven calendar days, and the records can be produced and sent back to the establishment within the access deadlines, which are the end of the next business day for employees and four business hours for government representatives.
Every employee must be linked to one establishment for recordkeeping purposes. If someone is hurt at another of your establishments, the case goes on that establishment's log; if they are hurt away from any of your establishments, it goes on the log of the establishment where they normally work. These guides cover new sites, project sites, centralized recordkeeping and franchise locations.
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Multiple establishments
5 guides
The OSHA log belongs to the injured worker's employer, which is usually the franchisee that hires and supervises the staff, not the franchisor brand.
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Headquarters can keep all establishments' records if case information arrives within 7 days and records can be produced for requests on time.
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Sites expected to last under a year don't need their own 300 Log; record their cases on one short-term log per company, division, or region.
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A new site expected to operate for a year or longer needs its own 300 Log from day one; sites expected to last less than a year can share a short-term log.
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Keep a separate OSHA 300 Log for each establishment expected to operate a year or more, even when one central team manages all of them.
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Recordability22
Electronic submission18
Forms 300, 300A & 30112
Work-relatedness12
Covered employees9
DART & day counts9
Deadlines9
Severe injury reporting8
Employee access7
Retention & updates7
Scope & exemptions6
Audits & quality5
Incidence rates5
Privacy cases5
Software5
300A certification4
AI & terminology3
Filing FAQs1
Penalties1From guide to log
300log turns each case into its OSHA 300 Log entry and 301 report, keeps privacy cases off the shared log, totals the 300A and files it with OSHA's ITA for you as soon as you authorize it.