OSHA Recordkeeping Keyword Glossary: Terms Safety Teams Search During Filing Season
These are the OSHA recordkeeping terms safety, HR, and finance teams use most, defined in plain language with the rule each one comes from.
4 min readUpdated
Topic · 3 guides
AI in OSHA Recordkeeping Guides
AI tools are showing up in incident intake, case summaries and form drafting. They can help, but the regulation does not change because software is involved. The employer still decides whether a case is work-related, new and recordable under 29 CFR 1904.5 to 1904.7, and a company executive still certifies the 300A.
~4 min average readUpdated
The safest pattern is to use AI for the work around the decision. It can structure a supervisor's free-text report, flag missing facts such as work status or treatment, suggest which recording criterion might apply and cite the paragraph, and draft a one-line log description. A person with recordkeeping responsibility then confirms each call. Keep a record of what the tool suggested and what the reviewer decided.
Privacy needs the same care. OSHA 300 and 301 records contain health information, and privacy concern cases under 29 CFR 1904.29(b)(7) must not show the employee's name on the log. Before sending case data to an outside AI service, check what the vendor stores and who can see it, and share only what the task needs. This topic also includes a glossary of the recordkeeping terms people search for during filing season.
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AI & terminology
Every guide in this topic
3 guides
OSHA 300 and 301 Data Privacy for AI Tools
Strip names and identifying details before 300 or 301 data goes into an AI tool; Part 1904 requires it for disclosures outside the permitted recipients.
4 min readUpdated
AI OSHA Recordkeeping Assistant: Safe Ways to Use AI Without Outsourcing the Decision
AI can draft intake questions, summarize case facts, and flag missing information, but the recordability decision and the 300A certification stay with people.
4 min readUpdated
Recordability22
Electronic submission18
Forms 300, 300A & 30112
Work-relatedness12
Covered employees9
DART & day counts9
Deadlines9
Severe injury reporting8
Employee access7
Retention & updates7
Scope & exemptions6
Audits & quality5
Incidence rates5
Multiple establishments5
Privacy cases5
Software5
300A certification4
Filing FAQs1
Penalties1
From guide to log
Keep the log, the 301s and the 300A in one place
300log turns each case into its OSHA 300 Log entry and 301 report, keeps privacy cases off the shared log, totals the 300A and files it with OSHA's ITA for you as soon as you authorize it.