Multi-Establishment OSHA Tracking Software: What to Require Before Buying

Multi-site OSHA software must keep a real log per establishment, with central review, role-based access, a 300A per site, and ITA exports per site. A single corporate log with a location column is not the same thing.

Multi-site OSHA software should make the establishment model unavoidable.

OSHA allows records to be kept on a computer as long as the system can produce equivalent forms when they are needed (29 CFR 1904.29(b)(5)). An equivalent form has the same information, is as readable and understandable, and is completed using the same instructions as the OSHA form it replaces. An equivalent 300A must also carry the employee access and employer penalty statements (1904.32(b)(2)(iii)). In practice, software must produce any establishment's 300 Log by the next business day and hand records to OSHA within 4 business hours.

Require establishment-specific logs, central review, role-based access, 300A posting support, and ITA exports. A dashboard that cannot print an establishment's 300 Log on request is not a recordkeeping system, however good its charts look. The fix is to test outputs, not screens: run real historical cases through the tool and compare the printed 300, 300A, and 301 with the official forms.

Whatever you use should make these easy to keep and retrieve:

• Sample 300, 300A, and 301 outputs checked against the official forms
• A change history for each case
• Role-based access to the privacy case list
• The ITA export or API submission record for covered establishments

1. Inventory your locations.
2. Map each employee's home establishment.
3. Test the exports before filing season.
4. Check site-level access for managers.

At the director level the question is less about one case and more about whether every site applies the rule the same way, with evidence you could show an inspector.

Keep these in mind when you compare approaches:

• Teams often buy tools that report corporate totals but cannot reproduce site-level logs.
• Short-term sites and employees who work across locations need explicit handling.
• Moving systems mid-year needs a plan for case numbers, so the old and new records still connect.

Whatever you choose, name one source of truth for each establishment and make every form, rate, and ITA file come from it. Most recordkeeping failures come from two records of the same case that disagree.

A 30-store retailer tests a tool by asking a store manager, with store-level access only, to print that store's 300 Log for a former employee. The manager does it in two minutes and cannot see other stores' cases or the privacy list. That one test covers establishment separation, role-based access, and next-business-day readiness.

300log is built around the forms themselves: establishment logs, 301 details, and a certified 300A, exported as PDFs and ITA-ready files, with auto-filing of 300A data available once you connect an ITA API token.

• Computerized OSHA Recordkeeping Requirements: Software Output and Access Rules
• OSHA 300 Log Software Buyer's Guide: Features That Actually Matter
• Automated OSHA 300 Reporting Workflow: From Incident Intake to ITA CSV
• EIN for OSHA ITA: Multi-Establishment Filing Questions